A new way to pay for Planning Applications & Building Warrants

Over the last 7 months, we have spent time putting systems and strategies in place in order to simplify and improve our services so we can continue to provide an excellent service to the city. Along with a lot of the Council, both the Planning & Building Standards services are currently working from home. We have previously blogged about the challenges this has presented and how as we continue to develop, we look at ways to work effectively in this new, remote environment.

This week marks a milestone in these efforts, as we launch a new & easier way to pay online for Planning Applications & Building Warrants.

Planning Applications must still be submitted using eplanning.scot, and you can still pay via this system when you submit. But for those applicants or agents who need to make an additional payment, or for applicants who may wish to pay after their agent has submitted, you can now pay for your planning application online

Similarly, Building Warrants must still be submitted using eBuildingStandards.scot, and you can still pay via this system when you submit. However you can now make a payment post submission where the original fee was either incorrect or if you need to extend the period of validity. Make sure you are paying the correct amount by checking the Building Standards Scale of Fees.

The payment system is safe, secure and easy to use, using gov.pay software that you may already be familiar with. It is available 24/7 from anywhere that has internet, including your smart phone.

A step-by-step guide to using it;

Step 1.

You will need the following;

Your Planning Application number (for example, 20/03230/FUL)

Your Scottish Government reference (for example, 100290191-001)

You will also need to select whether you are the applicant, or the agent. The above information will be on any correspondence from us or your agent should provide it.

Step 2.

You will need to enter the address of your planning application. If your application does not yet have a postal address, enter your Site description (for example, “Land 200m to the North of 123 Edinburgh Street” – this will be on any correspondence you have from us). You must enter at least a Street name & Town.

Step 3.

Enter your contact details, and the amount that you need to pay. The amount you need to pay may be on a letter from us, or if you are an applicant, your agent should advise you. You can always refer to our fees list on our website.

Step 4

You will then be taken to the ‘Enter card details’ page where you can securely enter your card details, much like online shopping or other payment pages. We accept Visa or Maestro, and require the usual card details (Card Number, Expiry Date, Name on card, Card Security Code, Billing Address & Contact Details for your receipt.)

Please note – you can pay for Planning applications, Certificates of Lawfulness & Advertisement Consents. For Building Standards you can pay for Building Warrants, Amendments to Building Warrants & Extensions to Building Warrants. At this point we cannot accept online payment for Planning Pre-application advice.

All done!

We will then pick up your payment and process your application from there.    

Follow this blog for further updates as we continue to make service improvements & adapt to challenges and opportunities.

Looking back over Lockdown

Thank-you

We wanted to stop and take a moment to reflect over the past months. I think we can all agree that 2020 hasn’t turned out to be the year that we had envisaged. Covid-19 took the world by storm and as a nation we have had to swiftly adapt to a very different environment.

It has been one of our high priorities to continue to deliver a high-quality planning service to the people of Edinburgh. The planning service is a collaborative effort, we rely on public engagement, stakeholder contribution and of course, our customers, agents and, communities we work with on a daily basis. We wanted to take this opportunity to recognise your input in helping us to achieve a continued effective planning service; primarily your patience, your understanding and, your willingness to work with us during these challenging times. Though most of our work stations now look very different, this has not hindered our shared ability to deliver a service that will help to support the economy of our city and, ultimately improve the quality of life for its residents.

Thank you from all of us.

A Service Update

At this stage, we feel it is important to share our story over the past six months, how the service has performed and, the outcome of our efforts.

From April through to the end of September, we received a total of 2104 applications. Over the same period, we have fully assessed 1908 planning applications. Average determination times continue to improve towards exceeding the Scottish national average. Given the circumstances of which we are working in, we are proud of our performance.

As you will be aware, our offices continue to remain closed and so, the past seven months have been an evolving work in progress, putting systems and strategies in place in order to continue to perform as a service. As we continue to develop, we are looking into how to work effectively in this new, remote environment. At present, we are focussing on how we can implement greater efficiencies into our processes to ensure that we continually improve the service. We are devoted to delivering a service that ensures Edinburgh remains a great city to be enjoyed by all!

Decision making

To further facilitate continued decision making, formal meetings such as the Development Management Sub-Committee, have also had to adapt. Since May, to date, the DM Sub-Committee has met virtually on eleven occasions and worked on through their summer recess period to do so. Committee members embraced a new way of working and consequently, have made 82 decisions over the period which have included several major applications such as, the Wave Garden at the former Craigpark Quarry site.

Once again, we are proud to highlight that as a service, we have been doing our very best to maintain an effective planning service.

Lessons moving forward

Moving forward, we are keen to embrace this new way of working. Given the unlikely return to the ‘old way of working’, we are looking forward to being able to continue to deliver the planning service in collaboration with you.

Reflecting over these past months we have uncovered some new challenges and, lessons have been learned. As a result of Covid-19, three key lessons we have encountered which we now realise have a significant impact on the continued operation of the service:

• Rapid change and adaptation were required in response to lockdown. This ignited a shift in the attitudes towards change in the service. We used to be relatively slow to change established ways of working however, seven months on, change through trialling and embracing innovative ways of delivering an effective service is now our focus.

• We recognise the service would not have been able to continue to operate without embracing new digital ways of working. Internally, we now have a team continually investigating and implementing new digital platforms to help deliver an efficient service.

• Consideration for the well-being of our staff, our consultees, our customers and, our communities. Our appreciation for well-being has adapted as lockdown measures encourage us all to work from home. The Planning Authority’s top priority is well-being and we are dedicated to implementing measures, through our newly established well-being team, to ensure we do what we can to protect our health well-being.

For your information

There have been changes to the Authority’s Scheme of Delegation.

The Scheme of Delegation to Officers sets out the powers delegated by the City of Edinburgh Council to officers, under the Local Government (Scotland) Act 1973. In response to the COVID-19 pandemic, and under emergency provisions, the Council’s Leadership Advisory Panel agreed temporary amendments to the Scheme of Delegation on 31 March 2020. These temporary amendments expired on 1 September 2020 and the new Scheme of Delegation comes into force on 1 November 2020.

To conclude

In conclusion, once again we thank-you for your co-operation during this period. None of the achievements mentioned above would have been possible without everyone’s input and willingness to ‘make it work’. We look forward to continuing to work with you in this ‘new normal’ and, striving to deliver an excellent planning service.

Thank you.

The Edinburgh Local Development Plan Turns One!

We officially started using our current Local Development Plan (LDP) on the 24th of November 2016. This means that this time last week, our LDP turned one!

In celebration, we thought we would write a brief blog post to share with you five things we have achieved in the first year of our LDP.its my birthday

  1. The LDP allocated almost 700 hectares of additional land for housing. This land could accommodate up to 10,000 new homes, meaning that we’ve now identified enough land in the city for over 31,000 houses.
  2. Of the newly allocated land, sites that could provide over 3,000 homes are already under construction and an additional 1,000 units have received planning consent.
  3. We adopted five Supplementary Guidance documents covering the City Centre Retail Core and the Tollcross, Corstorphine, Leith and Bruntsfield & Morningside Town Centres.
  4. We updated two planning guidelines – the Edinburgh Design Guidance and Development in the Countryside and Green Belt.
  5. We carried out our first feedback survey that asked you how effectively you’d been involved in the creation of the LDP. We look forward to engaging with you more as we move towards our next LDP, LDP 2.

Sign up to our blog mailing list for more exciting LDP updates!

Housing Land Audit and Delivery Programme 2017

The Supply of Land

The Council use something called the Housing Land Audit and Delivery Programme (HLADP) to assess the supply of effective land for housing in Edinburgh.

What is effective land?

Effective land must be free of any constraints that could prevent the building of homes. These constraints can include:

  • who owns the land;
  • contamination;
  • how easily the land can be sold;
  • infrastructure (including roads and schools for example) and;
  • how the land is currently used or has been used in the past.

The Strategic Development Plan for South East Scotland sets out how many new homes the city needs. This figure is currently 20,222 to be built by 2026.

Our latest housing land assessment in October was the 2017 HLADP. We have identified effective land for 23,329 houses on a mix of both brownfield (55%) and greenfield (45%) sites.

Sites included in the 2017 HLADP are in the Local Development Plan or have planning permission.

HLADP MAP

The Delivery of Homes

The HLADP examines the supply of land and the expected delivery of new homes.

table for blog

The output target is a five-year segment of the housing land supply target. The delivery programme is the number of homes likely to be built over the next five-years. We calculate this figure in agreement with Homes for Scotland.

Accelerating Delivery Rates

Many factors, including the strength of the economy and the demand for housing, can affect the construction of new homes. Even if we have enough land, it won’t always mean that houses will be built.

The credit crunch has affected the construction of housing in recent years. Although the country is still recovering from this, completions have doubled in the last four years. Current build rates in the city are steadily growing.

We are working to find ways to further speed up build rates in the city. The diagram below highlights some of the factors we have identified.

HLADP table

What’s next for the HLADP?

We will be using the HLADP to update our next Local Development Plan Action Programme. We’re also doing work to identify potential interventions to increase the delivery of housing. That will be reported next year.

Look out for our next blog post about a housing site currently under construction in the city.

 

Guidance for Householders Review

Our Guidance for Householders is being reviewed and we’d like your comments on the proposed changes.

Guidance for Householders draft for consultation front cover April 2017

What the Guidance is for

The Guidance is for people considering altering or extending their house.  This includes dormers, conservatories, extensions, decking, garages and outbuildings.  It aims to assist in creating high quality and well designed alterations and extensions that:

  • complement the existing house, leaving it as the dominant element
  • maintain the quality and character of the surrounding area and
  • respect the amenity of the adjacent neighbours

Dormer ExtensionsSide Extensions

Street Alterations

What are the changes?

The main changes include:

  • reordering the document
  • clarification of some text
  • text on self-contained extensions
  • bungalow extensions and
  • roof terraces.

Changes have been made as a result of internal consultation with planning teams and reviewing the use of the Guidance in decision making.

Have your say

You can give us comments using the consultation hub, which also contains a link to the draft revised Guidance.  After the consultation we will consider if any further amendments to the document are required before reporting the changes to Planning Committee for approval.

Consultation on the Guidance will close on 2 June 2017.